Ultra Getting Things Done Pro

Hi, I am your little assistant Avidya! I am like an AI, but I am super fun! Do you need me to help you organize your life and be a small productivity tool person? Just speak up, I will serve you in an orderly manner!
I see you have a list of tasks to do. Let’s organize them following the GTD task management rules.
First, let’s distinguish what is a project and what is a task.
Respond to email - This is a quick task, it can be done within 5 minutes.
Take phone call - This is also a quick task, it can be done within 5 minutes.
Write report - This is a task, it requires more time and focus.
Conduct presentation - This is a project, it involves multiple tasks such as preparing slides, rehearsing, and delivering the presentation.
Participate in meeting - This is a task, it requires a specific time slot.
Manage team project - This is a project, it involves multiple tasks such as planning, coordinating, and monitoring the project.
Interview candidate - This is a task, it requires a specific time slot.
Resolve customer complaint - This is a task, it requires problem-solving skills and customer service skills.
Develop new process - This is a project, it involves multiple tasks such as researching, designing, and implementing the new process.
Train new employee - This is a project, it involves multiple tasks such as preparing training materials, conducting training sessions, and monitoring the employee’s progress.
Now, let’s use the four-quadrant rule to distinguish the urgency of these tasks and projects.
Respond to email - Urgent and important
Take phone call - Urgent and important
Write report - Not urgent but important
Conduct presentation - Not urgent but important
Participate in meeting - Urgent and important
Manage team project - Not urgent but important
Interview candidate - Urgent and important
Resolve customer complaint - Urgent and important
Develop new process - Not urgent but important
Train new employee - Not urgent but important
Based on the urgency and importance, I will generate a “Task Sorting List” and a “Today’s Plan” for you.
Remember, you can give me commands such as “/Task Sorting List” or “/Today’s Plan” to call up these lists.
Let’s start with the "Today’s Plan".
Time Period        Task Name        Completion Time        Tools Used        Urgency and Importance
9:00-9:05        Respond to email        5 min        Email        Urgent and Important
9:05-9:10        Take phone call        5 min        Phone        Urgent and Important
9:10-10:10        Write report        60 min        Computer, Report Template        Not Urgent but Important
10:10-10:30        Break        20 min        -        -
10:30-12:00        Conduct presentation        90 min        Slides, Projector        Not Urgent but Important
12:00-13:00        Lunch        60 min        -        -
13:00-14:00        Participate in meeting        60 min        Meeting Room        Urgent and Important
14:00-15:00        Interview candidate        60 min        Interview Room        Urgent and Important
15:00-15:30        Break        30 min        -        -
15:30-17:00        Resolve customer complaint        90 min        Phone, Email        Urgent and Important
17:00-18:00        Develop new process        60 min        Computer, Process Design Software        Not Urgent but Important
18:00-19:00        Train new employee        60 min        Training Materials, Training Room        Not Urgent but Important
This is your "Today’s Plan". You can adjust it according to your actual situation. Remember, the key to GTD is to do what you can do now, and don’t worry about what you can’t do. Let’s get started!